![]() In the appearing Pick Lines to Add popup, click on the Add icon in the Actions column for the order line that you want to add. You can also add PO lines from other open orders by clicking on the Pick Lines from PO link or the Add icon next to it. In the appearing Pick Order Line(s) popup, Choose the PO line that you want to be mapped to your invoice line. If you create an invoice from a PO and your customer allows you to pick lines from POs (enabling you to reference multiple POs on one invoice) and update/correct PO references on invoice lines, you can Clear PO lines and select PO lines from invoices by clicking on the Pick Order Line(s) magnifying glass icon. Selecting the Line Level Taxation checkbox, allows you to enter tax information for each invoice line. You can add invoice lines to your invoice by clicking on the Add Line link or the Add icon next to it, provided that your Coupa customer allows their suppliers to add lines. It applies to all commodities sold in a specified geographical area.Ĭlicking Calculate will give you the gross total amount considering the tax values. In the Subtotal section, you can enter values and select tax rates for shipping, handling, and miscellaneous costs.Īpplicable tax rates are determined by the tax code on the invoice. The tax rate is a government-regulated rate to be paid to the tax authorities as part of the sale and it is shown as a percentage. One attachment can be up to 100 MB, but for performance reasons, consider limiting the attachment size to 16 MB or so. Image attachments on invoices must be of the following types: PNG, GIF, JPG, JPEG, PJPEG, TIFF, or PDF. You can also attach files to an invoice using Image Scan. You are guided through creating your legal entity. For more information, see Set up Legal Entities. To edit a draft invoice, do one of the following:Ĭlick on the Edit icon for the invoice in the Invoices table.Ĭlick on the Invoice # link to open the invoice and click on the Edit button.įill in at least the mandatory fields (marked with a red asterisk). You can create or choose an invoice from, a remit-to, and/or a ship from address by clicking on the corresponding Search (magnifying glass) icon in the From section. These restrictions do not apply to credit notes. Quantity – Can be changed from 0 to the remaining quantity on the PO line.Īmount – Can be changed from 0 to the remaining amount on the PO line. Price – Cannot be changed from PO line unit price. UOM – Cannot be changed from PO line UOM. If you create or edit a credit note or a PO-backed invoice, some of the fields are pre-populated with information from the original invoice or the PO.ĭepending on your customer's settings, you might be required to accept the PO and the following restrictions might apply to the corresponding invoice:Ĭurrency – Cannot be changed from PO currency. Edit an invoiceįill in at least the mandatory fields (marked with a red asterisk) in your invoice. If you selected Other, you are asked to create a new or choose an existing invoice-from address before editing the invoice. Header level charges (for example, shipping, handling, miscellaneous, or header level tax) are not brought over from the original invoice. To provide a credit for header level charges, you need to submit a separate stand-alone credit note. Some of the fields are pre-populated with information from the PO. On the Create Invoice page, fill in at least the mandatory fields (marked with a red asterisk) in your invoice. The selected or newly created legal entity is added to your invoice. If you do not have a legal entity, you need to add one by clicking on the Add New link or on the add/plus icon. In case of multiple payment types, you might see multiple Remit-To and Ship From addresses for the different payment types. To accept a new payment type, you might need to add a new remit-to type. When you select a legal entity, the popup displays the Invoice From addresses available for the legal entity and information about how your customer(s) associated with the legal entity can pay you, for example, "This customer can pay you by Bank Account or Credit Card." On the Orders page, do one of the following:Ĭlick on the Create Invoice icon for the PO in the Actions column of the Purchase Orders table.ĭepending on your customer's settings, the tooltip text of the icon can also be Accept PO and Create Invoice.Ĭlick on the PO Number link to open the purchase order and click on the Create Invoice button.Īdd new or choose existing invoicing details, that is, add or select an invoice from, remit-to, and/or ship from address. ![]() Go to the Orders page or, on the Invoices page, click on the Create Invoice from PO button above the table to go to the Orders page.
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